Medical Scribe Education Fellowships

Overview

Are you a prospective healthcare student looking to observe and participate in direct patient care? Then one of the Cleveland Clinic’s Educational Medical Scribe Fellowships could be the unique opportunity you are looking for. Each program is a one-year fellowship that offers students the opportunity to work alongside healthcare providers to enhance the delivery of team-based patient care and improve physician workflow. As a medical scribe fellow, you will be exposed to the real practice of medicine at the physician-patient level. Not only will you work directly with physicians to provide efficient patient care throughout the Cleveland Clinic health system, but you will also learn medical terminology and clinical documentation.

Additionally, fellows have the opportunity to participate in research in a mentored environment, learning side-by-side with some of the leading scientists in the nation. Fellows will also be able to participate in interactive group learning workshops that will introduce you to a variety of Cleveland Clinic medical specialties, the healthcare team, and overall hospital operations. Workshops engage fellows and immerse them in the multitude of specialties that exist in the healthcare field, while group learning offers exposure to members of the healthcare team, providing fellows the necessary tools to function in the team-based hospital system. Lastly, the Cleveland Clinic administrative team will orient fellows to the complexities of hospital operations and provide an inside look at the workings of one of the top hospitals in the world.

We are seeking candidates who have excellent educational merit, along with interpersonal and leadership skills. Our program is the best fit for those who are looking to have an intensive direct patient care experience before applying to various graduate programs in healthcare, such as medical school, physician assistant school, dental school, and medical residencies. Medical scribing is a great way to build clinical experience and engage in medicine.

The mission of the program is to provide quality medical scribe training as well as professional growth opportunities to our fellows. Our faculty physicians will provide fellows with indispensable career mentorship, as well as the opportunity to engage in research or other scholarly pursuits. In addition to scribing duties, fellows will have the opportunity to pursue part-time jobs within the health system. At the completion of the program, all fellows will be eligible for a one-year leadership role as Chief Scribe, overseeing teams of scribes. This selection is based on performance.

Many clinical shifts and shadowing experiences will occur at our Cleveland Clinic Main Campus, located in beautiful downtown Cleveland; however, students may be required to commute to any one of our various locations within Northeast Ohio. These may include regional hospitals, family health centers, and community clinics within the area.

Applications for all programs for the 2024-2025 class open November 1, 2023.

Medical school acceptances

Medical School Acceptance Rate - Class of 2022: 88%

Here is a short list of some of the graduate schools our alumni have been accepted into:

• Cleveland Clinic Lerner College of Medicine.
• University of Cincinnati College of Medicine.
• The University of Chicago Pritzker School of Medicine.
• Northeast Ohio Medical University College of Medicine (NEOMED).
• Ohio University Heritage College of Osteopathic Medicine.
• Case Western Reserve University School of Medicine.
• The University of Toledo College of Medicine.
• Kentucky College of Osteopathic Medicine.
• Wright State University Boonshoft School of Medicine.
• Wake Forest School of Medicine.
• Tufts University School Of Medicine.
• The Ohio State University - College of Medicine.
• UCF College of Medicine.
• Campbell University - School of Osteopathic Medicine.
• Michigan State University - College of Osteopathic Medicine.
• Duke University School of Medicine.
• David Geffen School of Medicine at UCLA.
• VCOM Edward Via College of Osteopathic Medicine.
• Case Western Reserve University - Physician Assistant Program.
• Baldwin Wallace - Physician Assistant Program.
• Lake Erie College - Physician Assistant Program.
• Butler University - Physician Assistant Program.

Program Details

Program benefits

• An unparalleled, immersive clinical experience with outstanding faculty at Cleveland Clinic.
• Will match fellow with preceptor in one of their top three medical specialties of interest.
• Become a medical scribe and an expert in medical terminology and clinical documentation.
• Optional research experience.
• Opportunity to rotate in clinics of other fellows outpatient, inpatient, or in surgery.
• Interactive and hands-on workshops, exposing students to the different specialties of medicine, the healthcare team and hospital operations.
• Letters of recommendation from physician mentors.
• Excellent preparation for entering various areas of the healthcare field.
• Opportunity for a part-time job in addition to regular scribing duties.
• Eligible for a one-year leadership role as a Chief Scribe.
• Personalized experience designed to meet fellow’s professional and educational goals.
• Personalized class Q/A with medical school admission/residency team members.
• Group volunteering projects throughout the year.
• Medical school site visits.

Fellow responsibilities

Fellows are expected to:

• Complete approximately 50 hours of training on the basics of medical transcription and terminology.
• Attend program onboarding and in-clinic training on the Cleveland Clinic main campus.
• Complete 25+ hours of in-clinic training with an experienced scribe trainer and physician mentor(s).
• Work a minimum of 16 - 24 hours a week depending on program. The shifts are on the weekdays and typically start at 7 a.m. and end 5 p.m. Please note that actual shift times may vary.
• Commit to a one-year fellowship, refer to program details for specific end dates.

Program fees

***Refer to program specific pages to view fees and tuition details.

Tuition must be paid in full within 30 days or sign up for a payment plan upon acceptance into the fellowship. Tuition includes:

• Training to become a medical scribe.
• All required materials, including books, uniform (if applicable), and laptops.
• Support services such as tutoring, mentoring and coaching (if applicable).

Please note that housing, transportation, and health insurance are not included in tuition and are the responsibility of the student.

Evaluation

Students will be evaluated through the use of periodic preceptor survey questionnaire forms. Additionally, periodic chart reviews and program manager shadow shifts will be conducted. The results will be used by the program’s advisory committee to make recommendations to improve program outcome. Evaluations will also be used as content for committee letters of recommendation.

Physician Preceptors

Dermatology & Plastic Surgery Institute

• Bryan Michelow, MD – Plastic Surgery
• Joan Tamburro, DO – Pediatric Dermatology
• Alejandra Estemalik, MD – Dermatology
• Christine Poblete-Lopez, MD – Vice Chair, Department of Dermatology; Residency Program Director; Associate Program Director, Micrographic Surgery and Dermatologic Oncology
• Wei Chen, MD – Head, Regional Microsurgery and Supermicrosurgery
• Graham Schwarz, MD - Director, Microsurgery and Breast Reconstruction Fellowship
• Steven Bernard, MD - Director, Plastic Residency Program Residency

Digestive Disease & Surgery Institute

• Anthony DeRoss, MD – Pediatric Surgery
• C. Roberto Simons-Linares, MD - Director, Bariatric Endoscopy

Endocrinology & Metabolism Institute

• Bartolome Burguera, MD, PhD – Institute Chair, Endocrinology and Metabolism Institute (EMI)

Head & Neck Institute

• Patrick Byrne, MD , MBA – Chairman, Head & Neck Institute
• Michael Fritz, MD – Section Head, Facial Plastic and Microvascular Surgery
• Troy Woodard, MD – Otolaryngology; Co-Director of the Advanced Rhinology, Sinus and Skull Base Fellowship; Chair of the Section of Otolaryngology of the National Medical Association
• Paul Bryson, MD – Director, Cleveland Clinic Voice Center

Community Care

• Nicole Frerichs, DO – Internal Medicine and Geriatrics
• Megan Ann McGervey, MD – Internal Medicine and Geriatrics
• Kendalle Cobb, MD – Family Medicine; Associate Chief of Staff
• Kimberly Guiliano, MD – Associate Program Director for the Pediatric Residency Program; Department Chair, Primary Care Pediatrics
• Hanan Nashed, MD – Pediatrics
• Gregory Weaver, MD, MPH – Pediatrics
• Gisella Wong Nano, MD – Pediatrics
• Baljit Bal, MD – Department Chair, Internal Medicine and Geriatrics
• Sunny Lee, DO – Section Head, STJ Health Center, Internal Medicine and Geriatrics
• Deborah Plate, DO - Chair, Department of Family Medicine at Akron General

Neurological Institute

• Yuebing Li, MD, PhD – Neuromuscular Center
• Devon Conway, MD – Mellen Center
• Maryanne Mays, MD – Center for Neuro-Restoration; Director of the Neurology Residency program.
• Benjamin Claytor, MD – Neuromuscular Center
• Mary Rensel, MD – Director, Pediatric MS, President of WIPSA (Women’s Professional Staff Association)
• Violette Recinos. MD – Section Head, Pediatric Neurosurgery
• John Butler, MD – Center for Spine Health
• Edward Benzel, MD – Center for Spine Health
• Michael Steinmetz, MD - Chairman, Department of Neurosurgery; Chairman, Neurological Surgery at Cleveland Clinic Lerner College of Medicine
• Richard Schlenk, MD - Director, Neurosurgery Residency Training Program

Ob/Gyn & Women’s Health Institute

• Lindsey Beffa, MD – Gynecologic Oncology
• Tristi Muir, MD - Institute Chair of Women's Health; Urogynecology and Pelvic Floor Disorders
• Berri Ridgeway, MD - Chief of Staff, Cleveland Clinic; Urogynecology and Pelvic Floor Disorders
• Marie Fidela Paraiso, MD - Vice Chair of Career Development and Mentorship; on Board of Governors; Urogynecology
• Jessica Strasburg, MD – Medical Director, Chronic Pelvic Pain Program

Orthopaedic & Rheumatologic Institute

• Anthony Miniaci, MD – Orthopaedic Surgery. Head Team Physician for the Cleveland Browns Football Club from 2003-2009
• Thomas Mroz, MD – Institute Chair, Orthopaedic & Rheumatologic Institute
• Joseph Styron, MD, PhD – Orthopedic Surgery
• Rula Hajj-Ali, MD – Rheumatologic and Immunologic Disease
• Kelly Estes, MD - Director, Orthopedic Express Care Clinics

Cleveland Clinic Children's & Pediatrics Institute

• Rabi Hanna, MD – Chair, Pediatric Hematology Oncology and Blood and Marrow Transplantation
• John Carl, MD – Center Head, Pediatric Pulmonology
• Vaishal Shah, MD - Director, Pediatric Sleep Medicine
• Leigh Ann Kerns, MD - Pediatric Allergy and Immunology

Respiratory Institute

• Kristin Highland, MD – Director, Rheumatic Lung Disease Program
• Jaclyn Bjelac, MD – Associate Director, Food Allergy Center of Excellence
• Sandra Hong, MD – Regional Medical Director; Southern Region Director; Director, Food Allergy Center
• Loutfi Aboussouan, MD - Director, Pulmonary Curriculum for the second year class of Cleveland Clinic Lerner College of Medicine

Heart, Vascular & Thoracic Institute (Sydell and Arnold Miller Family)

• Chete Eze-Nliam, MD, MPH – Cardiovascular Medicine
• Deborah Kwon, MD – Cardiovascular Medicine; Director, Cardiac MRI Research
• Penelope Rampersad, MD, MSc, FRCPC – Cardiovascular Medicine
• Grant Reed, MD – Interventional Cardiology

Cancer Center / Taussig Cancer Institute

• Brian Hill, MD, PhD – Director, Lymphoid Malignancies Program
• Allison Winter, MD – Hematology and Medical Oncology

Application Process

Admission criteria requirements

Prospective fellows must possess:

• Baccalaureate degree from an accredited U.S. or international college or university (degree must be conferred by the start of the program) or have a medical degree for IMPACT Fellowship.
• U.S. citizenship or permanent resident status.
• Minimum GPA of 3.0.
• Ability to complete program in person at Cleveland Clinic.
• Minimum typing speed of 50 words-per-minute.

Who we’re seeking

We are seeking highly qualified fellows who will contribute to the Cleveland Clinic community. While educational merit is important, we also look at many other factors including:

• Extracurricular activities, e.g., research experience, outreach activities.
• Employment history.
• Intellectual vitality such as a dedication to a life of service and/or demonstration of the ideals of the medical profession.

Application

Documentation needed (please review program specific page for further details) for the application includes:

• CV/resume.
• Two professional references (reference letters not required).
• Unofficial transcripts from all undergraduate colleges/universities attended (or Medical Universities if applicable).

Interview process

Candidates being considered for the fellowship will be invited for an interview. All interviews will be done virtually by video conference. Applicants not invited to interview should understand that the application process is extremely competitive, and we encourage you to reapply for the program next year.

Admission

Applicants will be notified if they are or are not accepted to the fellowship within 7 to 10 business days of their interview. Accepted fellows will need to be on site for in-person orientation and clinical training at given start date discussed during acceptance of program. All orientation and clinical training takes place in Northeast Ohio area at various Cleveland Clinic locations. Please refer to each program specific page for further details.

Cleveland Clinic does not discriminate in admission, employment, or administration of its programs or activities, on the basis of age, gender, race, national origin, religion, creed, color, marital status, physical or mental disability, pregnancy, sexual orientation, gender identity or expression, genetic information, ethnicity, ancestry, veteran status, or any other characteristic protected by federal, state or local law. In addition, Cleveland Clinic administers all programs and services without regard to disability, and provides reasonable accommodations for otherwise qualified disabled individuals.

ATOMIC Program

Advanced Transcription, Observation, Medical Instruction (ATOMIC) Program

The ATOMIC program is a dynamic collaboration with the CWRU School of Medicine's master's and post-baccalaureate programs, including but not limited to the Masters of Medical Physiology, Masters of Applied Anatomy, Masters in Biochemistry, Masters in Bioethics and Medical Humanities, Masters of Pathology, and Post-baccalaureate Readiness Instruction for Biomedical Education (PRIME). This program is designed to complement your master's curriculum, typically during your second year after completing your core coursework. As an ATOMIC participant, you'll gain invaluable clinical experience by attending a minimum of four 4-hour scribing shifts per week, totaling 16 hours. Weekday shifts typically follow a standard 8 a.m. to 5 p.m. schedule, giving you flexibility to balance your studies and clinical training. This immersive program is an excellent way to gain a competitive edge as you prepare for a career in healthcare.

Please note that shift times may vary. Join us and take the next step in your educational journey today.

Eligibility

• Second-year CWRU School of Medicine Master’s or professional school student.
• Completion of first-year core curriculum with a minimum GPA of 3.0.
• Letter of support from your academic advisor.

Program fees and tuition

No application fee. Program tuition is $1000 for the academic year. Please note there are no scholarships available for this program at this time. Payment plans are available upon request.

Application timeline

Application opens April 1, 2024. Deadline for the 2024-2025 program is July 15, 2024.

Accepted fellows will need to be on site for in-person orientation and clinical training in August 2024 (subject to change).

For any questions regarding the application eligibility, fees and/or timeline, please email ATOMICPROGRAM@ccf.org.

MOST Fellowship

Medical Observation and Scribe Training (MOST) Fellowship

Introducing the MOST Fellowship - a highly personalized program designed to equip participating students with comprehensive clinical skills, professional development opportunities, and unparalleled mentorship at a world-renowned hospital system. This innovative fellowship is the result of a collaboration between Cleveland Clinic and Stanford University, building on the successful launch of Cleveland Clinic's medical scribe fellowship in 2019. We're proud to partner with Dr. Steven Lin and Dr. Valerie Teng of Stanford's medical scribe fellowship to provide students with a competitive edge in their pursuit of a career in healthcare. As a MOST Fellow, you'll be expected to complete a minimum of six clinic shifts per week, each lasting four hours, between 7 a.m. and 5 p.m. on weekdays. Please note that shift times may vary. This program is meant to give you the competitive edge you need to stand out during the application process for health professional schools. Join us and take the first step towards a fulfilling and rewarding career in healthcare.

Eligibility

Post-baccalaureate student or taking gap year(s) before applying to a health professional school (medical, physician assistant, dental, etc).

Additional program benefits

• Sponsored social events.
• Exclusive access to state of the art simulation lab and resident/fellow/caregiver training workshops.
• Medical interview prep.
• End of the year Stanford University-Cleveland Clinic research symposium.
• MOST fellow peer mentor for application/interview prep.
• MCAT tutoring.

Program fees and tuition

Application fee of $95. Applicants who have limited financial resources and qualify for federal financial aid may be eligible for an application fee waiver. Please reach out to MOSTFellowship@CCF.org for more information.

Program tuition is $6500 for the academic year. This program does support students with scholarships on a case-by-case basis, please communicate your need to the program director upon application. Payment plans are available upon request.

Application timeline

Application opens November 1, 2023. Deadline for the 2024-2025 program is April 30, 2024. Accepted fellows will need to be on site for in-person orientation and clinical training, there are three sets of training dates (these are subject to change):

• June 1, 2024
• June 15, 2024
• July 1, 2024

Commit to a one-year fellowship ending on July 15, 2025 (subject to change).

PLEASE NOTE: We are currently accepting applications year-round pending available space. Please reach out to MOSTfellowship@ccf.org if interested in applying outside the application cycle. Your one-year commitment begins on your predetermined start date.

IMPACT Fellowship

International Medical Graduate (IMG) Mentorship Program and Advanced Clinical Transcription (IMPACT) Fellowship

The IMPACT Fellowship is designed to provide a robust clinical and mentorship program to support international physicians in their application for US medical residency. The program involves strong patient direct care through medical scribing, hands on research experiences, one-on-one mentorship with IMG faculty, and recommendation letters and mentorship through your Cleveland Clinic physician preceptor. Expectations include scribing a minimum of six, 4-hour clinic shifts or 24 hours a week. The shifts are on the weekdays and typically start at 7 a.m. and end 5 p.m. Please note that actual shift times may vary.

Eligibility

• International medical graduate from an accredited medical university/college.
• Successfully passed USMLE Step 1 and Step 2.
• Letter from registrar noting completion of all graduation requirements.
• Advisor letter of support noting no issues with professionalism or academic record.

Additional program benefits

• Sponsored social events for IMPACT fellows.
• Exclusive access to state of the art simulation lab and resident/fellow/caregiver training workshops.
• Mock residency interview prep.
• Cleveland Clinic residency/fellowship program Q&A series.
• US healthcare and match lectures.
• Residency application advising.
• IMPACT mentors.

Program fees and tuition

Application fee of $95. Program tuition is $6500 for the academic year. Payment plans are available upon request.

Application timeline

Summer application opens March 31, 2024. Deadline for the summer start 2024-2025 program is May 15, 2024. Accepted fellows will need to be on site for in-person orientation and clinical training.

First summer round of orientation will begin June 1, 2024 (subject to change). Commit to a one-year fellowship ending on May 31, 2025 (subject to change).

PLEASE NOTE: We are currently accepting applications year-round pending available space. Please reach out to IMPACTfellowship@ccf.org if interested in applying outside the application cycle. Your one-year commitment begins on your predetermined start date unless otherwise discussed with the program directors.

Contact Us

Cleveland Clinic Educational Medical Scribe Fellowships
9500 Euclid Ave. / NA2-10
Cleveland, OH 44195

If you have questions in regards to the MOST fellowship, please email MOSTfellowship@ccf.org.

If you have questions in regards to the ATOMIC program, please email ATOMICPROGRAM@ccf.org.

If you have questions in regards to the IMPACT fellowship, please email IMPACTfellowship@ccf.org.

You can also contact us by phone. Call 216.287.9195 or 216.396.4923.