Supply Chain Management

Supplier Registration

How to Become a Supplier with the Cleveland Clinic

Step 1: Information Gathering

Companies who want to do business or are already doing business with Cleveland Clinic are invited to participate in our hospital of the future enhancement by transacting electronically through a supplier portal.

Step 2: Registration

To register, please visit our supplier portal.

The link will take you to a web-based, supplier self-service solution that allows you to collaborate with Cleveland Clinic in a secure, online environment available 24x7.

Our online supplier registration tool will identify and register potential suppliers. This tool enables Cleveland Clinic to establish new supplier relationships and identifies potential suppliers for specific procurement requirements.

Whether you provide products or services, this is the place for you to start to be a part of Cleveland Clinic’s transformation.

You will be automatically notified via e-mail upon successful completion of the registration process.

Since Cleveland Clinic buyers will have the ability to review and evaluate your company for potential business opportunities, it is important to include all of your company’s capabilities and certifications. An incomplete profile may hinder capability searches. Once you have registered, you can access the portal at any time to update your profile. Note that a company will be contacted only if its capability profile matches a current procurement need.

Step 3: Bidding

Registering as a supplier does not automatically place your company on a “bidder’s list”, constitute approval of your firm as a Cleveland Clinic supplier, or obligate Cleveland Clinic to solicit a request for quotation. It does, however, allow us to better understand your firm’s capabilities, experience, and abilities to meet Cleveland Clinic goals and objectives.

Cleveland Clinic’s collaborative bidding process brings cross functional teams together to execute contracts. Prior to a contract expiration, the Supply Chain team will:

1. Form an evaluation team made up of Supply Chain, Finance and Clinical/Non-Clinical end users.
2. Compile all relevant data surrounding the expiring contract.
3. Develop a strategy which may extend/re-negotiate the current contract or warrant a new bid. If the rebid strategy is selected, potential suppliers are identified through an RFI process.
4. Develop a request for proposal and distribute it to select potential suppliers.
5. Evaluate, value and select supplier.
6. Execute the new contract.

Supplier Resources

• Construction/Facility Maintenance Supplier Information.
• Create Advanced Shipping Notice.
• Ivalua Supplier Portal Self-Registration.
• Purchase Order Terms and Conditions.
• London Purchase Order Terms and Conditions.
• Supplier Acknowledgment - Using Oracle.
• Supplier COVID-19 Vaccine.
• Supplier Handbook.
• Supplier Lodging.
• Supplier Portal: Adding Contacts and Documents.
• Supplier Portal: Address Change/Add.
• Supplier Portal Bank Change.
• Supplier Portal Invoice and Payment Inquiry.
• Supplier Visitation Policy.

Supplier Diversity

To effectively deliver an integrated model of world class care, Cleveland Clinic partners with best in class organizations – both large and small – that complement our caregiver strategy of "Patients First." Our Supplier Diversity strategy supports this model and our commitment to care for the community.

Our Supplier Diversity program ensures the dollars we spend and the partnerships we leverage drive economic impact throughout the entire business ecosystem. We strive to improve the economic health of the communities we serve – both directly and indirectly – by strengthening diverse suppliers through advocacy, education and development opportunities.

This includes businesses that are 51% owned and operated by:

• Minorities.
• Women.
• Veterans/Service-disabled veterans.
• LGBTQ+.
• HUB Zone.

Diversity Certification Policy

Businesses that qualify as diverse owned must obtain a third party certification. Any third party certifications acknowledging your diverse status are acceptable. Suppliers who are certified must renew their certifications when approaching expiration to ensure their diversity status is retained. If you qualify as diverse but are not certified, or if you have any questions regarding certification, please reach out to the Cleveland Clinic Supplier Diversity team for guidance and resources. 

Business Opportunities

Our Supply Chain and Supplier Diversity teams proactively identify diverse businesses and offer them a chance to bid on opportunities and source products and services. The first step to become eligible to bid on these opportunities is to register your company. Please register in our Supplier Portal.

Diverse Supplier Engagement

Our Supplier Diversity program provides more than just opportunities to bid on contracts as we provide education and development programs for our current suppliers. We work with local, state and national organizations to create and implement the best possible supplier diversity initiatives. Some of these programs Resources document include: community outreach, signing of a community benefit agreement, a Mentor/Protégé program and Community Advisory Council.

Tier II Diverse Spend

Our commitment to supporting diverse businesses does not end with our work with suppliers. We encourage our partners to engage with diverse businesses whenever possible.

Contacts
Supplier Diversity: supplierdiversity@ccf.org
Berlon Hamilton: 216.448.8709  |  hamiltb@ccf.org
Justin Algeri: 216.372.8443  |  algerij@ccf.org

About the Office of Diversity & Inclusion

Cleveland Clinic’s Office of Diversity & Inclusion provides strategic leadership for creating an inclusive organizational culture for patients, employees, business partners and the communities served by Cleveland Clinic. Initiatives focus on workforce demographics, education, pipeline development, economic initiatives/supplier diversity and cultural competence. Learn More.

Reporting Compliance Issues

As a Cleveland Clinic vendor or supplier, you are expected to report compliance issues affecting the Cleveland Clinic using the Cleveland Clinic Corporate Compliance Hotline at 1-800-826-9294 or email at corporatecompliance@ccf.org. The Cleveland Clinic Corporate Compliance Hotline is a convenient and anonymous way for vendors and suppliers to report suspected wrongdoing, including fraud, waste, and abuse, safety concerns, and compliance violations, without fear of retaliation. The Compliance Hotline is available 24 hours a day, 365 days a year. When reporting a potential compliance issue, be prepared to provide detailed information. Without enough information, it may not be possible to properly investigate the issue. Appropriate action is taken against those found to have violated applicable law or Cleveland Clinic policy.

Cybersecurity Incidents
Cleveland Clinic suppliers and vendors are required to notify the Cleveland Clinic, in writing, within five (5) business days, any time the vendor or supplier becomes aware of, should have known, or should have become aware of any unauthorized access to the vendor’s or supplier’s systems that results in the loss or unauthorized use and/or disclosure of Cleveland Clinic confidential information or disruption to the services provided by the vendor or supplier to the Cleveland Clinic.

Additional Reporting Requirements for Unauthorized Use and/or Disclosure of Cleveland Clinic Confidential Information

Vendors and suppliers must notify the Cleveland Clinic, in writing, within five (5) business days from the date the vendor or supplier became aware of any alleged unauthorized use and/or disclosure of Cleveland Clinic confidential information or should have known or should have become aware of any alleged unauthorized use and/or disclosure of Cleveland Clinic confidential information.

If you have a compliance concern, or think that a law, regulation, or Cleveland Clinic policy has been violated, call the Cleveland Clinic Corporate Compliance Hotline at 1-800-826-9294 or email at corporatecompliance@ccf.org.

Identifying Potential Fraud

The Federal Bureau of Investigation (FBI) has shared a number of warnings regarding potential fraud impacting manufacturers and vendors. This includes Spoofing and Phishing, and Business Email Compromise (BEC) – also known as Email Account Compromise (EAC).

We have recently discovered individuals are posing as Cleveland Clinic entities to request products and payment for products. These attempts are being made via phone, email and directly through vendor websites.

How to identify fraud attempts

• Carefully examine the email address, URL address and spelling in any correspondence. Scammers use slight differences to trick your eye and gain your trust.
• Verify payment and purchase requests in person, if possible, or by calling Cleveland Clinic or the requesting company to verify the request’s legitimacy. It is best to visit the company’s website for contact information – do not use any contact information provided by the suspicious requestor.
• Be especially wary if the requestor is pressing you to act quickly.
• Review this Federal Bureau of Investigation (FBI) resource for more information on how to identify and report BEC crime.

If you think you are being contacted fraudulently please take the following steps:

• Do not provide any information to the caller or via email.
• If you are a current vendor, please connect with your Cleveland Clinic contact to confirm the validity of the communication.
• If you are not a current vendor, please call 216.448.8000.
• Please Note: All inquiries on becoming a supplier must be completed online. Visit our Supplier Information page for more details.
• Record and archive any information that could potentially be provided to the FBI or other law enforcement agencies to potentially investigate.

Visit our Supplier Information tab to learn more about the process of becoming a supplier with Cleveland Clinic.

Important Vendor Updates

In a step to further enhance patient safety, we have made changes to our Product Recall Process, which will directly impact your company as a Cleveland Clinic vendor. 

Product recall process

Effective immediately, the following change will be in effect for all U.S. facilities:

• ALL product recall correspondence is to be directed to SCMinventoryservices@ccf.org.
• Correspondence should include:
  • Date of purchase(s).
  • Purchase order number(s).
• If vendors are unable to send email correspondence, a hard copy can be mailed to:
  • Cleveland Clinic Supply Chain Management
    ATTN: Product Recalls
    25900 Science Park Drive
    Beachwood, Ohio 44122
    Building 2, Floor 3, Suite-235.

Failure to comply with the above procedure will result in a violation of the Vendor Handbook and may result in the loss of business privileges. It is your responsibility to understand these changes and adhere to them. Please review all vendor and supplier standards in our Vendor Handbook and our Non-Employee Visitation and Onboarding SOP.

Previous Vendor Updates:

• Effective Oct. 16, 2023 - Donning of Red Bouffant Cap in ORs and Procedural Rooms.

Contact Us

We value your partnership and aim to provide the best support to ensure seamless delivery of care for our patients. Our support network consists of various teams who work to ensure prompt responses and further facilitate patient safety. Please refer to the chart below to determine which team can best support your current need.

If you are unable to send email correspondence, please direct business correspondence to: 

Cleveland Clinic Supply Chain Management
25900 Science Park Drive
Beachwood, Ohio 44122
Building 2, Floor 3, Suite-235

Phone: 216.448.8000