Medical Records

Overview

How do I get access to my medical records at Cleveland Clinic in Florida?

For you, as a patient, there are processes in place to allow you to review, comment upon and make amendments to your medical record. Your bedside nurse or nurse manager of your hospital unit can help you with this upon request.

You may request copies of your patient record. If you would like to ensure the copies of your record reflect the entire episode of care, you may consider requesting your patient record after discharge or at the end of your care episode.

Notice of Privacy Practices

At Cleveland Clinic, we believe your health information is personal. We keep records of the care and services that you receive at our facilities. We are committed to keeping your health information private, and we are required by law to respect your confidentiality. Our Notice of Privacy Practices describes the privacy practices of Cleveland Clinic and its affiliated facilities.

• Read Notice of Privacy Practices

Cleveland Clinic Martin Health

How do I request information from Cleveland Clinic Martin Health?

Release Forms

To request information from Cleveland Clinic Martin Health, complete the form(s) below:

• Authorization for the Release of Patient Health Information
• Authorization for the Release of Patient Health Information - Spanish
• Patient Request for Health Information
• Patient Request for Health Information - Spanish 
• Authorization for the Request of Patient Health Information From Outside Health Care Providers
• Authorization for the Request of Patient Health Information From Outside Health Care Providers - Spanish 
• Authorization for the Release of Psychiatric Health Information
• Authorization for the Release of Psychiatric Health Information - Spanish
• Request for Amendment of the Medical Record
• Request for Amendment of the Medical Record - Spanish
• Next of Kin Attestation Form

Important Steps

• Complete all fields on the authorization form(s) when requesting the release of your records.
• Include a copy of your photo identification with signature.

After the form is completed, signed and dated, submit to us one of the following ways:

• Fax: 772.692.5140
• Mailing Address: Cleveland Clinic Martin Health Information Management (Medical Records)
  200 SE Hospital Ave.
  Stuart, FL 34997
  772.223.5945, ext. 13070

Cleveland Clinic Indian River Hospital

How do I request information from Cleveland Clinic Indian River Hospital?

To request information from Cleveland Clinic Indian River Hospital, complete the form(s) below:

• Authorization for the Release of Patient Health Information.

Important steps

• Complete all fields on the authorization form(s) when requesting the release of your records.
• Include a copy of your photo identification with signature.
• Requests for Radiology images on CD – (must be picked up in person) – 3 business days. Radiology image requests must be made directly to the radiology department at 772.567,4311 ext. 2080.
• Requests for Cardiology images on CD – (must be picked up in person) – 3 business days. Cardiology image requests must be sent directly to the Cardiac Catheterization Lab at 772.567.4311 ext. 2414.
• Requests for Radiation Oncology records – 3 business days. Radiation Oncology requests must be sent directly to the cancer center at 772.567.4311 ext. 1500.

After the form is completed, signed and dated, submit to us one of the following ways:

• Email: irrecordrelease@ccf.org
• Fax: 772.563.4441
• Phone: 772.567.4311 ext. 1010

Mailing address:

Cleveland Clinic Indian River Hospital
Medical Records – Release of Information
1000 36th Street Vero Beach, FL, 32960

Patient Portals for Medical Records

• MyChart Personal Health Record.
  • Outpatient Medical Records Dated 9/14/20 or Later.
  • Inpatient Hospital Records Dated 10/29/22 or Later.
  • Cleveland Clinic Primary Care of the Treasure Coast Medical Records Dated 10/29/22 or Later.
    For support, call 866.915.3383.
• Inpatient Hospital Medical Records Dated Before 1/15/19.
  For support, call 772.226.4949.
• Inpatient Hospital Medical Records Dated 1/15/19 through 10/29/22.
  For support, call 772.226.4949.
• Physician Practice Medical Records Dated Before 9/14/20.
  For support, call 772.794.5810.
• Cleveland Clinic Primary Care of the Treasure Coast Medical Records Dated Before 10/29/22.

Cleveland Clinic Weston Hospital

How do I request information from Cleveland Clinic Weston Hospital?

To request information from Cleveland Clinic Florida-Weston complete the form below:

• Release of Information Form
• Release of Information Form (Spanish)

Important Steps

• Complete all fields on the authorization form(s) when requesting the release of your records.
• Include a copy of your photo identification with signature.
• If you do not know your Cleveland Clinic medical record number, leave it blank.
• After the form is completed, signed and dated, submit to us one of the following ways:
• Email: roiwestonfl@ccf.org
• Fax: 954.689.5519
• Mailing address: Cleveland Clinic Health Information Department
  3100 Weston Road
  Weston, FL 33331

Typical processing time to request medical records is seven to 10 business days, depending on the availability of the medical record.