Update on in-person, off-site conferences and events hosted by Cleveland Clinic

As COVID-19 restrictions continue to evolve, we wanted to provide an update on our policies on in-person gatherings.  

The Centers for Disease Control and Prevention (CDC) continues to recommend that large gatherings be avoided whenever possible, particularly those in which social distancing cannot be maintained between people who live in different households. 

In keeping with this guidance, Cleveland Clinic continues to restrict on-site events with external audiences in hospitals while visitor restrictions are in place.  

In some cases, off-site events hosted by Cleveland Clinic are permitted. 

As we continue to monitor the safety of hosting such events, we will consider hosting outdoor and indoor events, pending CDC guidance and safety concerns starting in September 2021. This means that caregivers may begin the approval process for hosting an event if it is slated to take place on or after Sept. 1, 2021. 

If you are interested in hosting an off-site conference or event* on or after Sept. 1, please first seek approval from your supervisor.  

As a shift from our previous guidelines, if the off-site event is indoor and involves 500 guests or more, you must also fill out this form for review by organizational leadership. (Events involving fewer guests do not require this step.) An enterprise team including quality and safety and Infectious Disease will review your request and make a determination. 

Please note that event organizers: 

  • Should continue to follow CDC guidance and local requirements. 
  • Are responsible for compliance with out-of-state guidelines (if applicable). 
  • Must now include the Law Department waiver language as part of event registration / signage, according to these updated guidelines. An example can be found here
  • Must have a contingency plan in place for cancellation within two weeks of the event. 
  • Encourage event attendees to wear a mask in public indoor settings if the event is being hosted in an area of substantial or high transmission.

As a leading healthcare organization, we need to do the right thing for you and our patients as well as protect our colleagues at other hospitals and institutions. Thank you for your continued understanding. 

*Please note: The InterContinental Hotel & Conference Center is not considered a hospital property in terms of COVID-19 guidelines at this time.